Door and Hardware Institute Bylaws
The name of this association shall be the Door and Hardware Institute (the "Association").
PURPOSE AND MISSION
The purpose of the Association is to provide its members with the skills and competencies to compete successfully in the advancement of the safety and security of the built environment. The Association is the advocate and primary information, professional development and certification resource for the architectural openings industry, with a focus on the distribution process.
The Association shall be a corporation, not for profit, organized under the laws of the District of Columbia for the purposes set forth under the corporate charter, composed of members of the architectural openings industry who have met the qualifications and requirements as set forth herein.
1. Classes of Members
There shall be two classes of voting members in the Association: individual and corporate.
Individual members shall have the right to vote as herein provided. Corporate members shall not have the right to vote.
2. Qualifications for Membership
Chapter membership is necessary for membership in the Association. Applicants shall be a firm or agency, or an individual employee or principal of such a firm or agency, or an individual engaged in the manufacture or furnishing of products or services to the architectural openings industry. In order to be members in good standing, corporate members must have an owner or principal who is an individual member in good standing. All applications for membership shall be submitted with the appropriate fee and documentation to the headquarters of the Association and shall be processed in accordance with procedures established and approved by the Board of Governors (the "Board"). Dues for each class of membership shall be established by the Board.
3. Rights and Privileges of Members
All members shall have such rights and privileges of membership in the Association as may be set forth herein or as may be granted by the Board. Qualified members may become affiliated in a consultant category. Such qualifications will be set by the Board from time to time.
All business of the Association requiring approval of the members shall be voted upon in person or by proxy by the membership entitled to vote, and a majority vote of the membership entitled to vote at a meeting where a quorum is present shall be necessary for approval of such business. The voting procedure established herein for members shall be applicable at the annual meeting, special meetings and at any other meetings or referenda at which formal action affecting the Association shall be taken.
5. Annual Meeting
An annual meeting of the membership may be held at such time and place as the Board may prescribe. Notice of any annual meeting shall be given by mail to all members in good standing or by publication in the Association's official journal at least three (3) weeks prior to the meeting. Each eligible voting member of the Association, not in default on payment of dues, shall be entitled to attend any annual meeting of the Association and to cast one vote in person or by proxy on any issue presented at such meeting.
6. Special Meetings
Special meetings of the membership shall be called by the President of the Association on the written request of at least five percent (5%) of the members who are in good standing, or when the President is so directed by the Board. Notice of such special meeting, stating the purpose or purposes thereof, shall be delivered by mail to all members in good standing not less than 10 or more than 50 days prior to the meeting. Each eligible voting member of the Association, not in default on payment of dues, shall be entitled to attend any special meeting of the Association and to cast one vote in person or by proxy on any issue presented at such meeting.
Fifteen percent (15%) of the voting membership in good standing present, in person or by proxy, shall constitute a quorum at any annual or special meeting of the membership of the Association. Any issue presented at such meeting shall be decided by a majority vote.
8. Withdrawal from Membership
Any member ceasing to manufacture or to furnish products or services to the architectural openings industry shall cease to be eligible for membership in the Association and shall be required to withdraw from the Association. Any member may withdraw from the Association by giving notice in writing to the Chief Executive Officer of the Association at least sixty (60) days prior to the date of withdrawal. Such withdrawal shall not relieve the member of liability for any dues or other obligations to the Association that are then in arrears. All rights, privileges and interests of a member in or to the Association shall cease upon withdrawal from membership. Dues shall not be refunded to members in the event of withdrawal.
9. Termination or Suspension of Membership
The membership of any member may be terminated or suspended for cause by the Association. Such cause shall include, but not be limited to, repeated or willful violations of the Bylaws of the Association, including failure to pay dues. Upon termination or suspension of any member from the Association, the Association shall promptly give written notice to the member setting forth the date on which his membership shall terminate or be suspended and the reasons therefore, and such member shall be given a reasonable opportunity to request reinstatement and be heard by the Board. In the event of any termination or suspension of membership, the Association shall promptly notify each member of the Association as to the action taken.
BOARD OF GOVERNORS
1. General Powers
The affairs of the Association are to be governed by its Board of Governors (the "Board" and individually, the "Governors"). The Board shall generally control and manage the affairs of the Association with all necessary authority to conduct the business thereof and shall have the powers and duties typically vested in a board of directors.
The Board shall be comprised of seventeen (17) members, as follows: the President, the President-Elect, the President of DHI (Canada), the Chairperson of the Certification Council, Immediate Former President and twelve (12) members elected at-large by the voting membership (the "At-Large Governors"). The At-Large Governors shall not represent any geographic area and shall serve staggered three-year terms.
Commencing on the effective date of these Bylaws, the At-Large Governors shall be divided into three (3) classes: one class consisting of four (4) Governors each serving a one-year term; one class consisting of four (4) Governors each serving a two-year term; and one class consisting of four (4) Governors each serving a three-year term. Thereafter, successor Governors shall be elected to serve three-year terms. The Immediate Former President will serve a one-year term. Governors shall be eligible for re-election, with the following limitation. No Governor shall be eligible for re-election after serving two (2) consecutive three-year terms unless he or she has not been a Governor for three (3) consecutive years.
4. Election of Governors
A nominating committee, created in accordance with policies and procedures established and approved by the Board (the "Nominating Committee"), shall nominate persons who meet the qualifications, established from time to time by the Board, for election as a Governor, and shall notify the Chief Executive Officer of the slate of nominees by June 1 in each year. The Chief Executive Officer shall immediately notify the voting members of the Association of the slate of candidates proposed by the Nominating Committee. By July 1 in each year, five percent (5%) of the voting members may file in writing with the Chief Executive Officer the names of additional nominees for the positions of Governor. By August 1 in each year, the Chief Executive Officer shall prepare a ballot to mail, fax or distribute online to all members entitled to vote, containing the slate of candidates proposed by the Nominating Committee and the names submitted by the voting members. Each ballot shall list the names of the candidates in alphabetical order and shall contain biographies and photographs of all nominees. Voting members shall return their ballots to the Chief Executive Officer, who shall have the votes tallied in accordance with the procedure established and approved by the Board. Only ballots received as of October 1 shall be counted. In the event of a tie vote, an immediate runoff election shall be conducted.
Meetings of the Board may be held at any time upon the call of the President or upon written request to the President by five (5) members of the Board, provided, however, that in each case, at least ten (10) days' advance written notice is given to each Board member. Notices of meetings may be waived by Board members. The President shall preside at all meetings of the Board, or in the President's absence, the President-Elect shall preside. There shall be at least one meeting of the Board each year.
Vacancies that may occur on the Board by reason of death, resignation, or otherwise may be filled by the President, with the approval of the Board, for the duration of the unexpired term. Any Governor failing to attend two or more successive Board meetings may be replaced as provided herein.
A majority of the members of the Board shall constitute a quorum at any meeting.
8. Actions in Lieu of Meetings
If it shall be impractical to obtain a quorum for a meeting of the Board, or if the President believes that the decision or approval of the Board must be had before a meeting can be convened, the President may by conference telephone call, subsequently confirmed by written minutes of such meeting, or by unanimous written consent of the Board, take any action appropriate for decision of the Board. Any such action of the Board shall be deemed to be the action of the Board at a duly convened meeting thereof.
At the annual meeting, the Board shall elect the President-Elect and First and Second Vice Presidents from the At-Large Governors. The Board shall also appoint a Treasurer and a Secretary annually. The qualifications to hold offices in the Association shall be established from time to time by the Board.
An officer's term shall be for one year and will commence on November 1. If the annual meeting of the Board is later than November 1, then the officer's term shall commence at the conclusion of the annual meeting of the Board.
The President shall preside at all meetings of the Association and will function as the Chairman of the Board. The President, who shall not be a staff member of the Association, shall perform all duties incident to the office and recommend such action to the Board as may be appropriate to improve the Association and benefit its members. The President shall report to the Board as appropriate and shall make an annual report to the membership on behalf of the Board.
The President-Elect shall act as President in the event of the absence or disability of the President or vacancy in the office of the President. The President-Elect shall succeed automatically to the office of President. The President-Elect shall perform such other duties as are necessarily incident to the office or as may be prescribed by the Board.
5. First Vice President and Second Vice President
The First Vice President shall act as President-Elect in the event of the absence or disability of the President-Elect or vacancy in the office of President-Elect. The Second Vice President shall act as the First Vice President in the event of the absence or disability of the First Vice President or vacancy in the office of First Vice President. The First Vice President and the Second Vice President shall perform such other duties as are necessarily incident to their respective offices or as may be prescribed by the Board. Both the First Vice President and the Second Vice President shall serve as At-Large Governors.
The Secretary shall be a staff member and shall be responsible for maintaining the official books and records of the Association.
The Treasurer shall be a staff member and shall have general supervision of the financial affairs of the Association, including keeping necessary books of account and records for all transactions for the Association. The Treasurer shall furnish summarized financial reports to the Board and to any committee of the Board or the Association, as directed by the Board. The Treasurer may be required by the Board to furnish acceptable bond, at the expense of the Association, for the faithful performance of the duties of the Treasurer.
8. Other Officers
The President shall have the power to appoint such other subordinate officers as he or she deems necessary and appropriate, such as an Assistant Vice President, Assistant Treasurer, Assistant Secretary and the like. All such subordinate officers shall be staff members.
The President, President-Elect, First Vice President and Second Vice President shall serve without salary, but shall be reimbursed for necessary expenses incurred in the furtherance of the affairs of the Association, in amounts within the budget approved by the Board and in accordance with procedures adopted by the Board. All other officers are members of the staff of the Association and shall receive no additional compensation for their service as officers.
There shall be such standing and special committees of the Board and the Association as the Board or the President may authorize and the President may appoint. The President shall determine the composition, responsibilities and authority of each such committee.
CHIEF EXECUTIVE OFFICER
The Chief Executive Officer shall be appointed by the Board and serve as a member of the staff of the Association. The position of Chief Executive Officer is not an office of the Association, and any person serving as Chief Executive Officer is not an officer of the Association. The Chief Executive Officer shall report to the Board. The Chief Executive Officer shall be the administrator of the Association, responsible for the management and direction of all operations, programs, activities and affairs of the Association, including but not limited to the implementation of the strategic plan of the Association, the official correspondence, the maintenance of accurate records of all the business of the Association, the supervision of the editing and publication of the Association's official journal, and making recommendations for the engagement of the services of attorneys, accountants and other professionals, and the performance of such other duties as may be specified from time to time by the Board. Unless otherwise provided in these Bylaws, he shall serve as an ex officio member of committees of the Board and the Association as the Board shall determine. The Chief Executive Officer shall employ, supervise, and determine the compensation of those staff members of the Association not employed under written contract with the Association.
Chapters shall be local associations approved by the Board to further the purposes to which the Association is dedicated. Chapters affiliated with the Association are organized separately from the Association and chartered or existing as separate organizations under applicable local law. Each chapter shall have the right to use the name and seal of the Association provided, however, that such chapter agrees to abide by the requirements for the conduct of the Association's chapters as adopted from time to time by the Board.
The Board may withdraw a charter from a chapter for cause provided, however, that notice, together with a copy of the reason or reasons for withdrawal of a charter, shall be sent to the president of such chapter at least thirty (30) days prior to the meeting of the Board where such action shall be considered. Cause shall include, but not be limited to, failure to promote the best interests of the Association or to support the work of the Committees of the Board. Any chapter, by its president, may appear before the Board to challenge the withdrawal of a charter, and may appeal from the decision of the Board to the membership at its next annual meeting. The majority decision of the members present at such meeting shall be final.
There shall be an entity known as DHI (Canada), having a president, president-elect, and such committees as shall be determined by DHI (Canada). The officers, governors and committee members of DHI (Canada) shall be elected or appointed in accordance with such procedures as are adopted from time to time by DHI (Canada). The DHI (Canada) president shall automatically be a member of the Board of the Association.
1. Member Qualifications
There shall be a Certification Council comprised of eleven members, each of whom is required to hold one of DHI's professional certifications and be actively enrolled in the DHI Continuing Education Program. The members of the Certification Council shall be appointed by the DHI President (except for the Canadian Consultant member), as follows:
- 1 member shall represent Canadian Consultants and be appointed by DHI Canada
- 1 member shall represent the Education Council
- 1 member shall represent the Board of Governors
- 8 at large members
The Chair of the Certification Council shall be appointed by the DHI President.
The purpose of the Certification Council is to be responsible for the establishment, administration, adjudication and issuance of Association certifications as directed by the Board of Governors.
The members of the Certification Council shall serve staggered one year terms, and such members are eligible to be re-appointed for successive terms.
At any meeting of the membership, the Board, or any committee of the Board or Association, the usual parliamentary rules, as set forth in the latest edition of Roberts Rules of Order (Revised), shall govern all deliberation when not in conflict with these Bylaws.
The fiscal year shall begin on the first day of July.
1. Expenses and Liabilities
Each Governor, officer or staff member of the Association shall be indemnified by the Association against liabilities, fines, penalties and claims, including amounts paid in settlement, reasonable expenses, and attorney's fees, imposed or asserted against him or her as a Governor, officer or staff member, whether or not he or she is then a Governor, officer or staff member; except as to matters as to which he or she is finally adjudged to be liable for gross negligence or willful misconduct in the performance of his or her duties as a Governor, officer or staff member. The Association may elect to indemnify any person who may serve at its request as a Governor or officer of another corporation.
2. Advance Payment of Expenses
Expenses incurred by a Governor, officer or staff member in defending a civil or criminal action, suit or proceeding may be paid by the Association in advance of the final disposition of such action, suit or proceeding as authorized by the Board, where the Governor, officer or staff member agrees in writing to repay such amount, unless it shall be ultimately determined that he or she is entitled to be indemnified by the Association.
The Association shall have the power to purchase and maintain insurance on behalf of any person who is or was a Governor, officer or staff member of the Association against any liability asserted against him or her or incurred by him or her in any such capacity, or arising out of his or her status as such, whether or not the Association would have the power to indemnify him or her against such liability.
4. Other Rights
The indemnification provided in this Article shall not be deemed to be exclusive of any other rights to which a Governor, officer or staff member may be entitled under any statute, agreement, vote of the Board or members, or otherwise.
These Bylaws may be amended by a vote of two-thirds (2/3) of the members of the Board in attendance at a meeting where a quorum is present. Whenever an amendment to these Bylaws is proposed, a statement of the purpose of such amendment shall be included in the notice of annual or special meeting or in the waiver of notice of meeting sent to each member of the Board.
The effective date of these Bylaws is May 12, 1995, and the existing Bylaws shall be deemed to be repealed as of such date except as specifically set forth in this Article XVI.
The following provisions of these Bylaws shall become effective on the last day of the 1996 regular annual meeting of the Board: Article V, Sections 2-4, and Article VI. The following provisions of the existing Bylaws shall remain in effect until the last day of the 1996 regular annual meeting of the Board: Article VI, Sections B and C, and Article IX, except that, as to Article VI, Section B, the term of members of the Board elected in September, 1996 shall be one (1) year.